(Updated August 2021)
In Canada, there is currently only one major airline that allows an extra seat to be reserved to transport one’s cello: Air Canada. After numerous successful round trips with a cello as carry-on baggage, I am sharing my experience in hopes of helping out fellow cellists who choose (or are forced) to use this carrier.
A. Booking the extra seat
From the Air Canada website:
“You may bring your musical instrument on board as part of your carry-on baggage provided it meets the current Air Canada carry-on size requirements and:
- the instrument fits in the overhead bin or under the seat in front of you, or
- you purchase a seat to accommodate it.
Purchasing a Seat for your Musical Instrument
If you wish to purchase a seat for your musical instrument, you will receive a 50% discount on any published fare (including the lowest available fare) to accommodate the instrument in the same cabin you are travelling in.
Exception: If you are seated in Air Canada Signature Class offering Executive or Classic pods, your musical instrument will, for safety reasons, be placed in Premium Economy or Economy Class.
Also a few reminders:
- For safety reasons, extra seats may be purchased for musical instruments not exceeding 162.5 cm (64 in.) in height/length or 36 kg (80 lb.) in weight.
- The number of musical instruments that can be accommodated on each flight is limited.
To purchase a seat, or for more information, contact Air Canada Reservations as soon as you’ve booked your flight, or at least 48 hours prior to departure.”
- Book the ticket for yourself on aircanada.com. Do not attempt to reserve the extra seat online at this point. Do not book the ticket on a third-party travel booking site such as Expedia.ca even if you have points you want to use; you will waste hours on the phone if you do.
- Call Air Canada Reservations at 1-888-247-2262. Give the agent your booking reference code and let them know you would like to add an extra seat to your booking. (They may ask for the dimensions and weight of the cello case. The width of the case should be less than the width of the seat. You can check the seat width of your aircraft under “Interior Specifications” here.) Make sure to confirm that the extra seat should be added to every leg of the itinerary. You may be placed on hold at this point, and inexperienced agents may need to ask their supervisor for assistance. Eventually, the agent will say the request has been submitted to the Rates Department and someone will call you back to collect payment.
- An agent from the Rates Department will call you within 24-48 hours (but sometimes as little as 30 minutes) with the cost of the extra seat, which should be 50% of the air transportation charges, plus 5% GST. If the agent says you need to pay extra fees for advance seat reservation, politely say you are okay being seated apart from the cello (we will deal with this during check-in). If the agent is aggressive about the advance seat selection fee, do not argue: it’s not worth it. Pay for the seat by confirming your credit card information. You will receive an electronic ticket receipt, which should show the amount you paid for the extra seat.
- (Updated Aug 2021) While not absolutely required, it may be beneficial to confirm the cello seat booking a day or two before your travel date. Sometimes, the cello seat has a separate booking reference that is not mentioned on the electronic ticket receipt.
B. Checking-in at the airport
- Arrive extra early: min. 90 minutes for domestic flights, 120 minutes for international flights (incl. to/from the US).
You will not be able to check-in online or use the self-serve kiosks at the airport.(Updated Aug 2021) You may be able to check in online or use the self-serve kiosks at the airport. In either case, go to the Check-in Assistance counter and confirm the extra seat with the agent. If the reservation was not properly processed, you may discover that the cello does not have a seat assigned; the agent should be able to make the necessary correction. Ask to be seated with the cello. You will receive one Boarding Pass for each flight, with “CBBG” in the Remarks/Observations section.The boarding pass may not indicate that you have an extra seat reserved for the cello.
- Go through security screening. The cello case can be placed directly on most X-ray machines. If this is not possible, the agents may have to take the cello across to the other side; let them know you would like to be present when they inspect the cello. The endpin can sometimes create issues (but don’t mention it unless they do); if you have checked baggage, you may consider placing the endpin in there (but there is risk of the bag not arriving at your final destination). Otherwise, explain that the endpin is a part of the instrument secured without glue, just like the strings, pegs, bridge, etc.
C. Boarding the plane
- Be at the gate at least 15 minutes prior to the Boarding Time stated on the Boarding Pass. Let the gate agent know you are present with the cello. If you were not able to confirm that you are seated with the cello at Check-in Assistance, the gate agent may be able to move your seat. They will contact the ground crew to coordinate your boarding. If the agent says the ground crew will take your cello separately to strap it in, politely insist that you must board at the same time as the cello. Most of the time, you will board before anyone else.
- Board the plane. Ground crew may be waiting at the bottom of the ramp to go on board with you, they may already be on the plane, or they may join you on the plane soon after.
- The cello seat will almost always be next to the window; sometimes, it is the middle of the three centre seats on a larger plane.
D. The NET
Air Canada is one of the few airlines that requires a net to secure the cello in its seat. (Steven Isserlis on Swissair)
- Start by taking off the seat cushion, which is secured to the metal frame by velcro, and placing it on the floor. You may need to lift up the armrest for narrower seats or wider cases.
- Place the cello case upside down, so that the scroll end is resting on the seat cushion on the floor. The bottom end of the case should rest near the top of the seatback. This orientation is important in order to avoid unnecessary pressure on the back of the case against the edge of the seat frame. Excess pressure can fracture the back of a case (see photo). Having the cello right-side up is also very stressful when the person sitting in front decides to lean the seat back.
- With help of the ground crew, unravel the net (usually found at the back of the plane). Release all the hooks (4 total) and extend the straps on the sides (4 attached to the side hooks) and ends (2 attached to hooks and 2 attached to rings).
- Drape the net as evenly as possible over the cello case. Secure the side hook closest to the window to the ring for securing cabin baggage found on that side of the seat (see Photo 1). If there are no rings attached to the seat (very common), secure the hook to the hole in the flat metal piece at the base of the seat belt (see Photo 2).
- Secure the hook on the other side to the cabin baggage ring on the seat, or to the metal piece at the bottom of the seat belt.
- There should be two straps from the net near the floor; send them back below the seat, on either side of the case.
- There are two straps near the the bottom of the case (now resting high against the seatback). You can do one of three things with these straps: 1. send them through the back edge of the seat (where the seat and back meet) by tearing away the velcro-attached flap (see Photo 3); 2. pass them through the space on either side of the seat (see Photo 4); or, if neither is possible, 3. send them back around each side of the seat (see Photo 5).
- Ask one of the ground crew to go behind the seat and connect the straps (now resting loose below the seat) by attaching each hook to the corresponding ring.
- Pull the straps evenly to tighten the net around the cello (see Photo 6). Avoid over-tightening. You are done!
About 50% of the time, you will encounter ground crew that are familiar with the net and know how to install it around the cello case. In those situations, you do not need to be too involved, except to make sure they are not leaning into the case or using excessive force to tighten the straps. However, when they are not familiar with the net, it is important that you direct this procedure as much as possible. Fortunately, most people are happy to take your lead to get it done quickly. In cases where the ground crew lead does not want to give you control, monitor the work carefully. This was Air Canada’s response to damage to the case caused by excessive force in securing my cello in May 2016:
“Thank you for your correspondence. We were sorry to learn of your damaged property.
All air travel is governed by Tariff regulations. These regulations preclude liability for cabin baggage or other items that are considered in the passenger’s own care and control. We would therefore recommend that you discuss this matter with your insurance company as many homeowners and tenant’s packages, as well as many credit cards, provide coverage beyond the airlines’ limitations. If your insurance company requires any additional information or the confirmation that a report has been produced, please ask them to contact us directly. “
(I was eventually reimbursed for the cost of a replacement BAM case, but had to take legal action against Air Canada first. Thanks to AirPassengerRights.ca for their assistance!)
A final note: once in a while, the ground crew person will say that they can secure the cello with just a seat belt extension (like most airlines!) and that is sufficient. This is true as far as safety is concerned (to cellists). However, the determination of whether a seat belt extension alone is sufficient is up to the head flight attendant. It is very possible that, after the rest of the plane has boarded, the head flight attendant will look up the regulations and ask the ground crew to come on board once again for the net to be installed around your cello.